Do these challenges sound familiar?
Missed deadlines can lead to the loss of IP rights. Decentralized processes cost you visibility. Growing portfolios overwhelm manual administration. IP management is demanding enough: your system shouldn't make it even harder.
eFiLiA IP
The answer to the complexity of modern IP management.
eFiLiA IP was built to solve exactly these challenges: a fully integrated system that secures deadlines, automates processes, and puts your global team on a single, shared data foundation. Configurable for your processes. Scalable for your future.
AI-Powered Workflow Automation
More legal certainty. Less routine work.
Intelligent case assignment
Incoming mail is captured fully automatically and assigned to the correct file – with no manual searching.
AI-powered deadline detection
Legally relevant dates are extracted and monitored automatically – so no deadline slips through.
AI-powered preliminary prior-art search
Based on the draft invention disclosure, eFiLiA IP automatically identifies relevant prior publications – so inventors can assess the patentability of their idea themselves, even before the patent department is involved.
Semantic matching against your internal portfolio
New invention disclosures are automatically compared against unpublished patent applications and parallel inventions in your own portfolio – so duplicate development is avoided and synergies between inventors become visible as early as the evaluation stage.
Global Collaboration & Connectivity
Your team at headquarters is on the same level as the office at the branch.
Worldwide web access
From a single practitioner to a global organization – eFiLiA IP scales with you, with no infrastructure overhead.
Connected ecosystem
Direct integration with external law firms, IP offices, patent databases, and payment service providers on one central platform.
Single sign-on & automated onboarding
Secure access management with no IT effort – new team members are up and running within minutes.
Inventor & business unit portals
Inventors and business units are involved directly through dedicated web portals – assignments, communication, and decisions run in a structured way within a single system, with no manual handovers between systems.
Central Inbox & Document Management
Full control over every letter, every email, every document.
Enterprise DMS
OCR, full-text search, and multi-page preview keep even large volumes of documents manageable. Our customers already manage 50 million documents with eFiLiA IP today.
AI-powered semantic search
Relevant documents and file contents are found even without the exact wording – the system understands the context of your query and delivers precise results across all matters, attachments, and correspondence.
Central inbox
All official correspondence in one place – complete, traceable, and audit-proof.
Automated document generation
Letters, emails, and official forms are produced at the click of a button from defined templates – legally compliant and consistent.
Strategic Portfolio Management
From administering to actively steering your IP portfolio.
Portfolio steering
Clear workflows guide you through IP evaluations and maintenance decisions – with all relevant information at a glance.
Data-driven foundation
Patent databases linked directly to internal key figures – well-founded decisions instead of searching for information.
Automated approval workflows
Coordination with business units runs in a structured and traceable way – no more email ping-pong.
AI-powered data analysis
Integration with Microsoft Power BI lets you ask questions about your own IP portfolio in natural language – the system answers them directly from your data, with no detour through reports or dashboards.
Holistic & Future-Proof
One system. The entire IP lifecycle. Tailored to your processes.
Full lifecycle
From invention disclosure to Supplementary Protection Certificate (SPC) – every process in a single solution, for every type of IP right.
Configuration instead of programming
Two customizing layers map any process requirement perfectly – business users in the IP departments model their processes via low-code using task chains, while IT-savvy staff can even build entirely new modules with the technical workflow designer.
Country-specific deadline rules
Continuously updated jurisdiction rules and fees – you always work on the current legal status, worldwide.
