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eFiLiA IP Industrie

Intellectual Property Management Software for Companies

Efficient Collaboration

with inventors, special departments, & external services

By choosing eFiLiA IP Industrie, you transfer your in-house patent management into the digital age. The software ensures an efficient IP strategy coupled with a transparent administration and an established solution for inventor remuneration.

Benefit from flexibility, adaptability, and intuitiveness – big and small businesses have been trusting in our IP solutions for years.

Our Service

Inventions & Remuneration

Facilitate the filing of invention disclosures, remunerate the inventors, and accelerate work processes in the patent department.

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IP Procedures & IP Management

Numerous stored processes support you in prosecution and docketing: Automate a wide range of IP procedures and never lose track of important files and documents.

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Business Management & Portfolio

Plan your corporate strategy and adjust your patent portfolio accordingly.

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Communication & Collaboration

Globally communicate with patent departments, inventors, and external attorneys through features that support transparent exchange and efficient collaboration – all on one platform.

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Basic Functions

Discover numerous basic systems that make your everyday life easier with document and deadline management tools, workflow systems, import and export of data, and many more.

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Integrated Services

The choice of the IT architecture and the usage model (On-Premises or Software as a Service), data migration, and mapping your processes are critical tasks involved when introducing an IP management system.

Learn more

Inventions & Remuneration

Facilitate the filing of invention disclosures, remunerate the inventors, and accelerate work processes in the patent department.

Invention Disclosure

We provide functions such as easy entry of invention disclosures, manual release by co-inventors, and automatic registration and login of inventors. Access by inventors is simple and fast via SSO (Single Sign On).

Inventor Remuneration

The software supports you with complex remuneration models, consequently with statutory compensation procedures, as well as with flexible lump-sum compensation. Also, manage product sales and their value shares for the invention and have the payment lists for payroll offices created automatically.


IP Procedures & IP Management

Numerous stored processes support you in prosecution and docketing: Automate a wide range of IP procedures and never lose track of important files and documents.

IP Files & Procedures

Rely on modern, automated work processes with digitized files and structured filing of IP rights. You also receive support for IP docketing and patent prosecution.

Litigation Files

Access file-specific processes and structures for appeals, infringement disputes, revocation actions, vindications, legal opinions, etc. Here you get electronic management of dispute procedures as well as links to intellectual property rights.

Contract, Examination, Research, and Third-Party IP Files

Access file-specific processes and structures for managing contracts and license agreements, investigation and search files, as well as monitoring third-party intellectual property rights with country-specific references. In addition, you get a structured record of other IP-specific proceedings, as well as a filing system for accruing documents and cross-references to further relevant proceedings.

Confidential Files

File confidential information and control access permissions. Only the creator, as well as authorized persons, can see the content.

Online Filing

Simplify registration and online communication via interfaces to the relevant offices. Avoid formal errors and benefit from an efficient and reliable incoming mail process.

Rights Purchase

By supporting the basic contract process, you simplify the purchase of rights and communicate with inventors in a more targeted manner. The purchase is automatically taken into account in the inventor's remuneration.

IDS (Information Disclosure Statements)

Keep track of the technological state of the art concerning IDS and automatically generate the relevant forms facilitating communication with the relevant offices. The system provides an overview of the state of the art already reported.

Office Interfaces

Simplify your work with the office interfaces and get support in the patent prosecution process. Information is conveyed without distortion, and the results are transferred directly to your files.

Interface to Patent Databases

Get access to additional published documents on IP rights and synchronize your data. This way, you increase data quality and access relevant additional information more easily.

Annuities

Obtain reliable calculations of annuities and information on accruing deadlines. Match them with multiple payment providers for double security, a simplified payment process, and better cost visibility.

Payment Interfaces

Find interfaces to all major payment providers and execute manual payment orders. The advantages are automated payment processes and the reduction of errors which might lead to additional payments or even the loss of the IP right.

Data Validation & Plausibility Check

A stored set of rules, which can be individually extended, ensures that your data stock meets your quality requirements—benefit from increased data quality, more efficient processes, and therefore better decisions.


Business Management & Portfolio

Plan your corporate strategy and adjust your patent portfolio accordingly.

Search, Research, & Full Text Search

Simple search function to quickly find specific files or documents. Even complex queries about your portfolio are possible with eFiLiA IP. An integrated full-text search over documents and metadata is one of the basics. Get an overview of the documents to be processed and easily forward them to employees.

Thesaurus

Portfolio evaluations are often based on classifications. eFiLiA IP supports different dimensions and classifications over several levels with subject dependencies and hierarchies. This feature facilitates the classification and enables you to improve the portfolio evaluation.

Cost Centers & Transfer

Create weighted cost centers for files and efficiently perform transfers to the relevant department.

Patent Costs & Cost Preview

Based on costs already incurred and known official fees, you can easily prepare cost estimates. A comprehensive cost module is available for planning and control, but also for further billing.

Licensing

Manage license income and expenses: You get a simplified remuneration process, an overview of licensing, and can more easily determine official fees. License income is included in the remuneration. Fees accrue based on license readiness.

IP Reports & Dashboards

A quick and exact overview of your current portfolio and detailed reports enabled via features such as online charts and office templates.


Communication & Collaboration

Communicate globally with patent departments, inventors, and external attorneys through features that support transparent exchange and efficient collaboration – all on one platform.

Roles & Rights

The size and structure of the patent department affect the requirements for the rights and roles concept. You can adapt standard configurations to your requirements if necessary and define new roles and special rights configurations.

Patent Committee (PDC)

Benefit from flexibility and support in decision processes with the eFiLiA IP decision module: collect files awaiting a decision and summarize and send relevant information for decision making and implementation.

Inventor Portal

A secure communication platform to the patent department: Easily submit invention disclosures and communications to the patent department and external attorneys.

Attorney Portal & Service Provider Portal

A secure communication platform for external service providers: Patent attorneys are assigned directly from the file - the entire communication and data exchange take place securely via eFiLiA IP.

Statements Requests

Obtain information from departments via automatically generated and sent questionnaires as a basis for important decisions in the life cycle of an IP right. In addition, it is possible to automatically register opinion providers, log in via SSO, and easily forward questionnaires to the right recipient within the technical department. Thus, increase the number of returns to have an optimal data base available as a basis for decision-making.

Central Inbox

You can do a large part of the communication directly via portals (e.g., attorney) and interfaces (e.g., office). The central inbox supports your processes as much as possible - regardless of whether it is a scanned letter or an e-mail.

Personal Document Inbox

Depending on your role, the system provides a list of documents to be processed, from which the subsequent work steps can be directly derived. This gives the relevant persons a comprehensive overview and allows them to forward documents to employees without detours, if necessary.

Incoming Official E-Mail

Rely on paperless communication without time-consuming digitization processes of daily incoming official mail. The interface to the DPMA and EPO mailboxes enables the automatic assignment of official electronic mail to the respective files.

Incoming & Outgoing E-Mail

In addition to the central inbox, e-mails can be dragged and dropped directly into the file to be automatically processed further. Unattended batch e-mail distribution is just as possible as creating, processing, and distributing an e-mail from Outlook - including automatic storing in the file.

E-Mail Management (Outlook Plug-In)

Make the filing of important correspondence easier and more transparent. With the Outlook plug-in, you get direct access to documents and data from eFiLiA IP and the corresponding archive.              

In-Commission

Facilitate collaboration between different locations: For example, you can forward a file to a patent attorney in a US office for filing or further processing with one click.

Task Chains

Make workflow more straightforward and more efficient: Calculate and note deadlines, create and send letters, etc. This allows the patent department to easily store process flows.

Mass Operations

The change of an external law firm or rearrangements and changes in the organization chart can be easily implemented via mass operations. It is also possible to implement specific time-dependent status changes of files, such as closing patent families, notifications of patent expiration, etc.

Address Management & Personnel Data Synchronization

Easily manage involved persons, contacts, and roles and reconcile with the company's internal HR system. Get high-quality data easily and quickly.

Substitution Regulation

Regulate responsibilities in the event of illness or vacation of the assigned worker to continue work that cannot be postponed.


Basic Functions

Discover numerous basic processes that make your daily work easier with document and deadline management tools, workflow systems, import and export of data, and much more.

Document Management

Originally developed as a document management system for military purposes and thus eligible for high-quality requirements and the management of large data sets - after integration into eFiLiA IP, the system now forms the solid basis for all document-related tasks.

Due-Date Management

One of the pillars in patent management: Get a comprehensive overview of (pre and post) deadlines and access the complete yet easy-to-use rules system.

Workflow System

The workflow system of the eFiLiA IP framework is a practical tool to adapt existing workflows and create new ones. Benefit from its flexibility and adaptability to organizational needs.

Document Rendering

The document management system integrated with eFiLiA automatically generates previews for quick viewing of documents in addition to PDFs. Thus, you can view documents immediately without having to open them.

Document & Mail Templates

The document template is now increasingly being replaced by an e-mail template. Using a Word plug-in, you can easily create and edit document and e-mail templates.

File Structures

In eFiLiA IP, the folders/directories of the electronic file are the counterparts to the tabs of the paper file. Manage their structure centrally and extend them on a file-specific basis as needed to always have a structured representation of relevant information at hand.

Relationships

Patent files, dispute files, or contract files - each file can be related to others. The management of these relationships, together with the representation of connections and navigation, is one of the strengths of eFiLiA IP.

Audit Trail

The audit trail implemented in the software basis documents changes and presents them in a comprehensible way. On a higher level, a technical action log is also available.

Recycle Bin & Data Retention Management

Data Retention Management enables the implementation of your data retention strategy and compliance with the GDPR. Furthermore, eFiLiA IP also supports requirements in the "Litigation Hold" process.

API

As an enterprise system, eFiLiA IP offers various APIs that allow access to the system from other programs. This provides integration with existing application landscapes as well as with specialized applications.

Data Export/Import

Through various channels, the system can quickly import and export large amounts of data if needed.


Integrated Services

The choice of the IT architecture and the usage model (On-Premises or Software as a Service), data migration, and mapping your processes are critical tasks involved when introducing an IP management system.

Installation & Operation

Hosting

On-Premises: eFiLiA IP is installed on your network. Interasco takes care of the maintenance.

SaaS: You get access to a system provided for you via the Internet.

Architecture

As an enterprise solution, extended architecture options are available if required.

Security

Security is a top priority at every level. For detailed information, please contact us directly.

Installation

Installing the system in your environment or providing eFiLiA IP as SaaS is one of many services we offer to our customers.

Commissioning

Migration

In many cases, data is transferred from other patent management systems or other sources such as Excel. Using eFiLiA IP, it is possible to quickly migrate large or small amounts of data, including the associated documents.

Customization

With the possibility to configure the stored standard processes in eFiLiA IP, they can also be adapted entirely to your requirements, if needed by your company.

Configuration

Connection to further systems and export formats as well as the definition of your file number - via parameters, the system is quickly integrated into your landscape and adapted to your requirements.

Due Dates & Official Fees

Our customers always receive - if desired - the current deadline rules and fees of a large number of countries or offices.

Support

If you have any questions or uncertainties, our support team is always ready to help you.

Maintenance

Interasco always keeps the system up to date and constantly optimizes and expands it. We regularly evaluate new technical options and integrate them as necessary.